People & invitations
Maintain a reusable people directory, bulk-import contacts, create invitations and control guest allowances.
Hospitality operations, without the spreadsheet juggling
From invitation to event day, keep every guest in the right place.
HostSuite brings invitations, RSVPs, guest details, seating, accessibility, dietary requirements and event-day check-in into one straightforward system.
Built around real hospitality workflows
Role-based access
Mobile friendly
142Accepted
18Awaiting RSVP
12Tables
Upcoming event
Matchday HospitalitySaturday · Main Lounge
OpenSeating progress
Unallocated9
Conflicts0
SPORTS CLUBSSTADIUMSHOSPITALITY TEAMSEVENT COMPANIESAWARDS & FUNCTIONS
One operational view
Everything your hospitality team needs, without passing five spreadsheets around.
Use the parts you need for a simple event, or run the full workflow for large hospitality operations.
Private RSVP links
Guests accept or decline online and provide plus-one details, car registrations and event requirements.
Dietary & accessibility
Record event-specific information and, where appropriate, retain permanent requirements for future invitations.
Table allocation
See unallocated and allocated guests clearly, move parties between tables and manage table hosts.
Seating rules
Support must-sit-together and must-sit-apart rules, capacity checks and conflict warnings.
Event-day check-in
Use a mobile-friendly operational view to find guests quickly and record arrivals on the day.
Event packs & reports
Produce guest lists, seating information, car registrations and operational event packs from one source of truth.
Audit & control
Role-based access, login history, audit trails, backups and administrative controls help keep the system governed.
More than a seating planner
Built for organisations managing guests, hospitality, tables and events.
From matchday hospitality to weddings and awards dinners, the same challenge appears again and again: knowing who is attending, who they are bringing, what they require and where everybody needs to be.
Simple workflow
Set up the event. Invite people. Seat them. Run the day.
1
Create the event
Set the date, venue, tables, capacity and event type.
2
Invite your guests
Select existing contacts or import in bulk, then send private RSVP links.
3
Manage responses
Track acceptances, declines, plus-ones and special requirements as they arrive.
4
Build the plan
Allocate parties to tables, nominate hosts and resolve any seating conflicts.
5
Run the event
Finalise the plan, export operational information and check guests in on the day.
Designed for real changes
Because guest lists never stay still.
Someone declines. A plus-one changes. A guest calls with a new allergy. A table host moves. The planner is designed for those everyday changes without rebuilding your spreadsheet from scratch.
- Move or unallocate a whole party
- Update accepted guests after RSVP
- Carry permanent requirements into future invitations
- Keep temporary requirements specific to one event
- Re-open controlled events when authorised
Table 28 / 10
SC
Sarah CollinsCEO guest
Table 2JM
James MorganGuest of Sarah Collins
Table 2AP
Alex PatelVIP
Table 2!
Dietary noteRequirement recorded
ReviewControl without complexity
Give each person only the access they need.
SuperAdmin
System-wide control, branding, users, audit, backups, maintenance and configuration.
Admin
Run events, manage people, invitations, RSVPs, seating, check-in and event-day operations.
Read Only
View the information needed operationally without changing event or guest data.
Configured around your operation
Your branding. Your event types. Your workflow.
The platform can be configured for the way your organisation actually works — whether that is matchday hospitality, sponsor events, awards dinners or a mixture of them all.
See it working
Book a short demonstration.
The quickest way to understand the planner is to see a complete event go from invitation through to seating and check-in.
Tell us a little about your organisation and current hospitality process and we can show the areas most relevant to you.